Training Resources

Introduction

Arbor is the school’s main MIS (management information system). The following documentation covers many of the key processes Arbor is used for:

• access Arbor (Logging in for the First Time | Arbor and Hwb Accounts)
• changing your Arbor password (Arbor How to Change your Password)
• take student registers (Taking a Register | Take Register (video))
• log behaviours (Logging, editing and resolving Behaviour Incidents (web))
• My Classroom (room layouts & seating plans) – setting up; using to take attendance, record and monitor behaviour and more (Arbor: How to Guides 14.4 Onwards)
• contact parents (Sending Unexplained Absence Texts)
• communications (Communications (video))
• parent portal (Parent Portal (video))
• record staff absences (Add a Staff Absence)
• run emergency evacuation reports (Arbor Emergency Evacuation Report)
• add students on roll (How to Add a New Student (web) | Importing a CTF) (web)
• take students off roll (In Year Leaver (web))

Additionally, you should watch the Getting Started with Arbor (video) which is available here (approx. 18 minutes duration) if you haven’t already done so.

Useful Links

NOTE: There are often multiple different ways to accomplish the same tasks in Arbor.  What follows are the methods that require the least amount of set-up or access rights.

NOTE: The > symbol relates to the top menu in Arbor (e.g. Students > Browse Students means “click the ‘Students’ menu at the top of the screen then select the ‘Browse Students’ sub-menu”). The top menu remains the same at all times.

The | symbol relates to the menu at the left side of the screen in Arbor (e.g. | Attendance | Dashboard means “click the ‘Attendance’ menu at the left of the screen then select the ‘Dashboard’ menu”). The left-hand menu changes depending on where in Arbor you are; for example, if you are looking at a student’s details, the left menu will give additional options relating to that student.

Process	Arbor Menu
To take a register	Students > Attendance > Registers > Daily Attendance
To run a fire / evacuation report (students)	Students > Attendance > Registers > Daily Attendance Click
To log a behaviour incident	Favourites > Log behaviour incident
To find / edit a student’s details	Student > All Students > Browse Students
To print student timetables	School > Timetable > Printable Timetables
To write a report	School > Custom Report Writer
To add a new student	Students > All Students > Add New Student
To take an in-year leaver off roll	Students > All Students > Browse Students > [Look up student] | Enrolment | Current enrolment Click Unenroll student
To add a note / document to a student record	Students > All Students > Browse Students > [Look up student] | Communications & Notes Click Communications / Notes | Log [type] Note
To view documents to a student record	Students > All Students > Browse Students > [Look up student] | Documents
To check / update your own information	My Items > My Account

Please forward any suggestions regarding additional training documentation or changes to the existing materials to: [email protected].

Arbor Test Sites

Two training versions of Arbor are also available to staff to familiarise themselves with the MIS. Links and login information are available by clicking here.

Arbor Champions

The following staff are overseeing and supporting the key functions of the MIS. They are also your first points of contact for any queries:

Rob Thorpe (Project lead)
Chris Johnson (Timetable / options / assessment)
Mike Roberts (Teacher Lead / exams)
Cath Pearson (Teacher experience)
Rob Thorpe (Attendance)
Marie-Claire Stafford (Pastoral / Behaviour / CFBL)
Angela Barker (Admin)
Siôn Lewis (Finance)